Permanent, Full-Time

Vancouver Island Location

Working within the Combined Forces Special Enforcement Unit – BC (CFSEU-BC), the Organized Crime Agency of BC (OCABC) is recruiting a hard-working, self-motivated candidate for an Administrative Assistant position located in the Island District.

Reporting to the NCO i/c Island District, the Administrative Assistant will be responsible for:

• Defining and implementing the administrative processes used in the office
• Coordinating the logistics for meetings including arranging meeting rooms, preparing and distributing agendas, taking and distributing minutes and monitoring action items to ensure deadlines are met
• Developing and maintaining the filing system including disposing, archiving and retrieving files
• Monitoring the inventory and purchases of office supplies, assured loading tickets, equipment and furniture
• Preparing, processing, submitting and distributing correspondence, reports, forms, presentations, manuals and other documents
• Performing general receptionist duties including dealing with couriers and suppliers
• Responding to inquiries from lawyers, police officers as well as members of the public
• Tracking and preparing reports for the unit, including but not limited to overall project expenses
• Providing financial support services including processing, reconciling, certifying accounts payable (i.e. invoices, Visa statements, etc.) and travel expenses
• Maintaining the unit work schedule in an electronic calendar and on TEAM
• Collecting and distributing employee and member timesheets, expenses, overtime and annual leave accordingly which includes reporting to the partner agencies
• Operational support as a Court Liaison working within JUSTIN

We are looking for a strong team player with a positive attitude and following qualifications:

• High School Graduation
• Minimum one to three years of relevant administrative experience
• Completion of basic bookkeeping or accounting courses
• Working knowledge of accounting principles, budget preparation, accounts reconciliation and expenditure processes, as well as a proven ability to maintain accurate accounting records
• Experience with Microsoft Word, Excel, Adobe and Outlook
• Working knowledge of JUSTIN is an asset
• Excellent written and verbal communication skills
• Excellent interpersonal skills and customer focus
• Solid organization skills with attention to detail and the ability to manage multiple tasks concurrently
• Ability to obtain and maintain a RCMP police security clearance. Candidates with an active RCMP clearance would be an asset.

Annual Salary: $55,926.00- $58,149.00 – $60,352.50- $62,556.00 – $64,779.00

This is a civilian unionized position with CUPE 718, working 37.5 hours per week. This position requires in-office attendance.

A pool of candidates may be established to staff additional positions in the future.

Qualified candidates please submit a cover letter & resume to: hr@cfseu.bc.ca by September 27, 2024.

Your cover letter and resume should demonstrate your knowledge and experience, as it pertains to the qualification criteria listed for this position. Candidates will be evaluated based on their cover letter, resume, references and interview which may include testing.

OCABC is an equal opportunity employer, we embrace diversity and encourage applications from all individuals.